Privacy
How Rental Spreadsheets handles information used by the current website. Reviewed September 9, 2026.
How to contact us about privacy
Rental Spreadsheets receives privacy questions and requests through the contact form. Include enough information to identify the request, but do not send leases, tenant files, payment information, government identifiers or other unnecessary personal data.
Information submitted through the form
The form collects a name, email address, subject and message. These fields are used to understand a question, correction or suggestion and to provide a reply when one is available. After server-side validation, the message is stored as a private record in this website’s WordPress administration area. It is excluded from the public library, search, REST output and sitemaps.
Security and abuse prevention
The form uses a security token, hidden anti-spam field and rate limit. For rate limiting, the visitor’s IP address is transformed with a site-only key into a non-readable identifier that expires after one hour. The form does not attach the raw IP address to the stored message. Hosting systems may keep access and security logs for protection and diagnosis.
Where information is processed
The website and its private message records are hosted on the site’s server in Canada. Administrative access is restricted. The form does not automatically forward messages to Telegram, an external mailing list or an advertising platform.
Retention and choices
Rate-limit identifiers expire after one hour. Form values associated with a validation error are held temporarily for up to 15 minutes. Valid messages remain in the private inbox until reviewed and deleted; no shorter automatic period is claimed. Use Contact to request access, correction or deletion where applicable.
Workbook responsibility
Downloaded files run locally. Visitors decide what data to enter and where to store it. Rental Spreadsheets does not receive workbook contents through a download. Avoid placing sensitive tenant or applicant data in a workbook unless the organization has approved the purpose, access, storage and retention.